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There are many ways parents can be involved in St Kilian's School.


  • Helping in the classroom with support programs e.g. excursions, school-based tasks, day-to-day school activities.
  • Attend meetings and other sessions where explanations are given about what is happening at school.
  • Become involved with Parents & Friends or the School Advisory Council.
  • Attend working bees.
  • Volunteer to assist with fundraising activities, tuckshop and special lunch days.
  • Attend school social events.
  • Attend parent information evenings.

Parents volunteering their assistance with educational programs are appreciated and valued.
Contact will be made by teachers or the Principal when help is required. Volunteer helpers are given training and direction to assist them in the required task. As a person working with children, you are in a privileged position that demands you maintain the strictest confidence at all times.


At St Kilian's Primary School, we value the support of volunteers. Our volunteers are integral to the school experience for our students and they provide an important link to the community. We welcome your interest in volunteering and hope you will find the experience rewarding.

Catholic Education Sandhurst Ltd and St Kilian's Primary School priority is the health, safety and wellbeing of staff and children. For this reason, we follow all measures, advice and orders that support this.

Below is an outline of the process required to volunteer at St Kilian's. Whilst the process might seem quite daunting, we are here to assist you with each step as needed.

  • Complete a Volunteer Application Form
  • Provide the school with a copy of a current WWCC (or evidence of an appropriate exemption)
  • Wait for the school to complete referee checks
  • Attend an interview and/or induction if requested

The following people are not required to have a WCC Check:

  • Teachers registered with the Victorian Institute of Teaching (VIT) – Parents/volunteers who hold a VIT registration should supply a copy of their VIT card to the office along with photo ID
  • Students, aged 18 or 19, undertaking volunteer work organised or held at School
  • Victorian or Australian Federal Police officers – Parents/Volunteers who are currently employed as a member of the Police Force should provide appropriate evidence of employment to the school office
  • Workers, who usually live in another state or territory, visiting Victoria to engage in child-related work (only up to 30 days within the same calendar year)
  • All children under the age of 18

Key Documentation

St Kilian’s School Volunteer Application Form

Volunteer Role Description

Volunteer Responsibilities

CES Ltd CHILD SAFETY POLICY Child Safety and Wellbeing

CES Ltd CHILD SAFETY Code of Conduct 

St Kilian's School Occupational Health & Safety Policy

What is a Class Representative
The Class Representative (hereafter referred to as class rep) provides an important line of communication between the classroom teacher and parents.

How it Works
At the end of each school year, the school will ask for parent/carer nominations for Class rep for the upcoming year (due date will apply). The Principal (or delegate) will make contact with the nominees to discuss the nomination and the expectations of the role. Each class from Prep to Grade 6 will have at least one representative. If more than one nomination is received the School Leadership group will make an appropriate selection. Once selected, Class reps will be announced in the School newsletter.

Please note Class reps will need

  • A Working with Children Check (or VIT registration)
  • appropriate Volunteer induction and Code of Conduct paperwork. Further information regarding Volunteers from our school website includes Role Description and responsibilities.

Tenure of Class reps - 1 Year.
School Leadership will review the Class rep program on an ongoing basis.

Role of the Class Representative:

  • Read the teacher’s Weekly Memo, School newsletter, etc
  • Assist the teacher in sourcing helpers for activities/excursions, if required.
  • Support parents, particularly new ones, by providing advice on where to go or who to ask for information when required.
  • Encourage parents to get involved with school activities in some way, however small, throughout the year.
  • Help provide additional information on school events such as book week, dress-up days, etc
  • If available, attend the first day of school welcome/morning tea to support new parents.
  • Class reps should NEVER mediate between a parent or group of parents and the classroom teacher. All classroom/student concerns should be directed straight to the classroom teacher; secondly to the Principal if the concern has not been resolved.
  • Class reps will work with the Principal to ensure all classes have a Class rep organised each December for the following year.

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